Free software cost comparison for UK accountancy practices
How much could you save by consolidating your accounting software?
You may be paying separately for e-signatures, client onboarding, portals and practice management. Build your current stack and compare it with MyDocSafe in less than a minute.
Indicative subscription costs · Not a quote
Build your current software stack
Pick the tools you pay for in each category. The comparison updates as you go — nothing is sent anywhere, and no email address is required.
We’ve started you off with a stack a small practice might run. Change any row to match yours.
About your practice
Used for every tool priced per user, and for the MyDocSafe comparison.
Used for tools priced by client volume. None of the current tools are, so this does not change the total today.
E-signatures
What do you currently use for electronic signatures?
Leave blank to use your team size.
Only used to check your usage against the plan’s published allowance — it does not change the estimate.
Leave blank to use your team size.
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Client onboarding
What do you currently use for proposals, engagement letters and onboarding?
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Client portals
What do you currently use for secure client portals and document exchange?
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Published at $2,340; approximately £1,849 at $1 = £0.79, the rate used by this calculator.
Practice management
What do you currently use to manage tasks, workflows and client work?
Leave blank to use your team size.
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Your estimated saving
Your current software stack
£4,680 / year
MyDocSafe Accounting Pro
£936 / year
You could save approximately £3,744 per year
Per month
£312
Lower software cost
80%
4 separate tools → 1 connected platform
We’ve compared your stack with MyDocSafe Accounting Pro, which is one subscription covering portals, workflows, proposals, forms, e-signatures and practice-management tools.
Cost breakdown
Every figure in the summary, itemised. Pricing checked September 2026. Prices are indicative, exclude VAT unless stated, and should be confirmed with the relevant provider.
E-signatures
DocuSign · Standard · 3 users
£720/year
Client onboarding
BrightManager · Essential (annual) · 3 users
£1,228/year
Client portals
SmartVault · Accounting Pro · 3 users
£1,849/year
Practice management
Senta · Annual billing · 3 users
£883/year
Total current stack
£4,680/year
MyDocSafe Accounting Pro
3 users × £312
£936/year
Estimated annual difference
£3,744/year
With MyDocSafe, you could consolidate:
- E-signatures
- Client onboarding
- Client portals
- Practice management
Prices are indicative and based on publicly available pricing or values you enter. Competitor packages, discounts, currencies, usage limits and contract terms vary. Prices exclude VAT unless stated. Check current supplier pricing before making a purchasing decision.
This is a subscription-cost comparison. It does not assume that every product has identical functionality. It compares subscription cost only and does not attempt to value workflow consolidation, reduced administration or time saved.
Pricing assumptions and sources
Pricing checked September 2026. Prices are indicative, exclude VAT unless stated, and should be confirmed with the relevant provider.
Prices published in US dollars are converted at $1 = £0.79, a fixed rate set in this calculator and last reviewed September 2026. Converted figures are shown alongside the published dollar price, never as a price the provider quoted in pounds.
| Product | Plan | Published price | Source |
|---|---|---|---|
| DocuSign | Personal | £8 per month | Provider site Checked September 2026 |
| Standard | £20 per user per month | ||
| Business Pro | £33 per user per month | ||
| Adobe Acrobat / Acrobat Sign | Acrobat Pro for teams | £20.22 per user per month | Provider site Checked September 2026 |
| Dropbox Sign | Essentials | £140 per year | Provider site Checked September 2026 |
| Standard | £20 per user per month | ||
| GoProposal | Solo | No verified price loaded — enter what you pay | Pricing page Checked September 2026 |
| Basic | No verified price loaded — enter what you pay | ||
| Standard | No verified price loaded — enter what you pay | ||
| Premium | No verified price loaded — enter what you pay | ||
| Ignition | Your current plan | No verified price loaded — enter what you pay | Pricing page Checked September 2026 |
| BrightManager (formerly AccountancyManager) | Essential (annual) | £409.25 per user per year | Provider site Checked September 2026 |
| Essential (monthly) | £42.63 per user per month | ||
| SmartVault | Business Pro | $55 per user per month (USD) | Pricing page Checked September 2026 |
| Accounting Pro | $65 per user per month (USD) | ||
| Accounting Unlimited | $85 per user per month (USD) | ||
| ShareFile | Advanced | $198 per user per year (USD) | Pricing page Checked September 2026 |
| Premium | $26 per user per month (USD) | ||
| Industry Advantage | $500 per user per year (USD) | ||
| TaxDome | 1-year term | £600 per user per year | Pricing page Checked September 2026 |
| 2-year term | £580 per user per year | ||
| 3-year term | £560 per user per year | ||
| Monthly seat | £50 per user per month | ||
| Karbon | Team | $59 per user per month (USD) | Pricing page Checked September 2026 |
| Business | $89 per user per month (USD) | ||
| Enterprise | No verified price loaded — enter what you pay | ||
| Senta | Annual billing | Banded per user, from £14 to £32 per user per month, less 20% for annual billing | Provider site Checked September 2026 |
| Monthly billing | Banded per user, from £14 to £32 per user per month |
Replace separate tools with one connected client platform.
MyDocSafe combines client portals, workflows, proposals, forms, e-signatures and practice-management tools in one platform.
Questions about this comparison
They are publicly listed prices, recorded in September 2026 and shown with their source in the pricing assumptions section below the calculator. They are indicative: packages, discounts, usage limits and contract terms vary, and every price should be confirmed with the provider before you act on it.
Every tool has an “I know what I pay” option. Tick it, enter your actual monthly or annual cost, and that figure replaces the estimate. A price you enter always beats a price we modelled.
No. Tools like Senta, TaxDome and ShareFile Premium span several categories, and one subscription is one bill. If you pick the same product in two categories the calculator charges it once and says which category it counted it in.
SmartVault, ShareFile and Karbon publish in US dollars. The calculator keeps the published dollar figure, converts it at a fixed rate set centrally and shows both — so a converted number is never presented as a price the provider quoted in pounds. The rate used is displayed in the pricing assumptions.
No. This compares subscription cost, not features. MyDocSafe combines client portals, workflows, proposals, forms, e-signatures and practice-management tools in one platform, but no two products are feature-for-feature identical, and the calculator does not try to value workflow consolidation or time saved.
No. The calculator runs entirely in your browser and nothing is submitted. There is no gate on the result.
Want to value the time as well as the licences? Try the TaxNavHQ ROI calculator and the client onboarding ROI calculator.